Conference Management

IEM Shows
IEM provides full-service event management. We develop a timeline and blueprint for each event, and assign one of our experienced event managers to handle the project.

Click on the categories below for more detail.

Preconference Coordination

  • Research, Evaluate and Select Venue and Dates
  • Negotiate and Supervise Facility and Supplier Contracts
  • Develop and Manage Budgets and Financial Forecasts
  • Determine Optimal Room Layouts and Seating
  • Manage Group Room Blocks, Rates, and Attrition with Hotels
  • Establish and Monitor Timelines for Production
  • Develop Schedule of Events and Agenda with Client
  • Coordinate Networking and Offsite Activities and Events
  • Manage Food and Beverage Requirements and Menu Selection
  • Manage A/V and Staging Requirements
  • Coordinate Program Design, Production and Printing
  • Manage Transportation Requirements

Registration Management

  • Develop and Recommend Registration Levels and Pricing
  • Develop Online Registration System
  • Process All Online and Paper Registrations
  • Field and Handle All Registration-Related Questions
  • Provide Regular, Comprehensive Registration Reports
  • Create Attendee Badges
  • Develop Attendee Lists for Distribution
  • Manage All Onsite Registration Needs

Speaker and Session Management

  • Identify Conference Committee with Client
  • Coordinate Planning Meetings and Communication with Committee
  • Assist in Development of Topics and Speakers
  • Coordinate Speaker Confirmations and Fees
  • Handle Special VIP and Keynote Requirements and Travel
  • Gather and Compile Speaker Information for Program
  • Coordinate Speaker Gifts or Awards
  • Obtain Continuing Education Approval

Onsite Conference Production

  • Coordinate Placement of Signage and Print Materials
  • Manage Speaker, Exhibitor and Sponsor Issues
  • Supervise Fulfillment of A/V, and other Service Providers
  • Confirm and Fulfill Food and Beverage Requirements
  • Provide Event and Registration Staffing
  • Provide Attendee Packets, Badges, and Promotional Items
  • Coordinate Evaluations for Post-event Summaries